administrative assistant - church office
POSITION STATUS: Part-Time; Regular office hours, Monday – Thursday, 8:30 AM to 3:00 PM
POSITION SUMMARY: The Administrative Assistant provides support to the pastors, church administrator, directors, and ministry leaders, as well as performing receptionist and office management duties.
QUALIFICATIONS
REQUIRED SKILLS
KEY RESPONSIBILITIES
Reception
Office Management & Ministry Support
Additional responsibilities may be added as skills and schedule allow.
SUPERVISION & EVALUATION: The Administrative Assistant will directly report to the Church Administrator. Performance evaluations and compensation reviews will be conducted annually.
POSITION SUMMARY: The Administrative Assistant provides support to the pastors, church administrator, directors, and ministry leaders, as well as performing receptionist and office management duties.
QUALIFICATIONS
- Must demonstrate integrity, discretion, not engage in gossip, and have a servant-hearted attitude.
- Be professional, courteous, and calm under pressure.
- Possess strong people skills and the ability to work collaboratively with others.
- Must be able to resolve conflicts promptly and respectfully.
- High school diploma and five (5) years of clerical experience or equivalent training.
REQUIRED SKILLS
- Excellent written and verbal communication skills.
- Strong organizational and administrative abilities.
- Proficiency with Google Workspace, office equipment, and phone systems.
- Flexibility and dependability; ability to manage interruptions and prioritize tasks.
- Follow through – the ability to see tasks through to completion.
- Initiative - vision to see when things need immediate attention in the office.
KEY RESPONSIBILITIES
Reception
- Welcome and assist visitors.
- Answer and route calls to staff and manage voicemail.
- Maintain foyer, lobby, and welcome center materials.
Office Management & Ministry Support
- Oversee daily office operations, including database and record management.
- Maintain office organization, office supply inventory, and budget.
- Screen and respond to church emails; distribute mail.
- Send out prayer requests to Elders and staff when requests come in through the office.
- Provide administrative support to pastors and ministry leaders.
- Manage church calendar and building use requests.
- Attend weekly staff meetings.
Additional responsibilities may be added as skills and schedule allow.
SUPERVISION & EVALUATION: The Administrative Assistant will directly report to the Church Administrator. Performance evaluations and compensation reviews will be conducted annually.