Employment Opportunities

financial ministry assistant

aPPLY NOw
POSITION STATUS
  • Part-time, hourly employee (2-6 hr/wk depending on tasks)
  • Hours must be performed at the church within a somewhat flexible schedule

POSITION SUMMARY
  • The Financial Ministry Assistant will serve as a liaison between the church staff, ministry leaders, and our outsourcing partners in HR and finance. 
  • Primary duties include the administration of finances according to established plans and standard operating procedures.

KEY RESPONSIBILITIES
Financial Process & Procedures Checklist below
  • Weekly posting of contributions and offerings and making bank deposit
  • Administration of accounts payable, payroll, general ledger, and financial reports
  • Serve as a member of the Facilities Stewardship Team (monthly meetings) to help maintain communication with church financial officers and elders
  • Ensure that internal controls, quality, and proper financial accountability are maintained to keep ministry “above reproach”

KNOWLEDGE, SKILLS, AND ABILITIES
  • Ability to operate independently and proactively
  • Proficiency in Quickbooks
  • Experience with an electronic database management system and financial software
  • Meticulous attention to detail and organization
  • Flexible and able to work well under pressure & multi-tasking situations
 
PAY & BENEFITS
  • Hourly wage is negotiated based on experience and church budget
  • Benefits are not available for part-time employees

FINANCIAL MINISTRY ASSISTANT CHECKLIST

WEEKLY
  • Performs weekly count of offerings and donations (checks), deposits checks and records giving in Giving notebook for Financial Secretary and in QuickBooks for Church Treasurer.
  • Fills in for Financial Secretary in his absence.
  • In cooperation with the Financial Secretary, reviews new donors and sends pertinent information to the Financial Secretary.
  • Process all payment requests and invoices, both online and paper checks for signature.
MONTHLY
  • Processes payroll through the church’s payroll provider.
  • Enters the liability data into Quickbooks using the payroll report from payroll provider.
  • Files a processed payroll report for review by the Church Treasurer during his month-end review. 
  • Prepares a cash disbursement journal for review by the Church Treasurer.
  • Reconciles bank statement and provides reconciliation report to Church Treasurer.
YEARLY
  • In coordination with Financial Secretary, provide all donors with year-end giving statements for tax purposes.
  • In coordination with the Church Treasurer, ensures submission of reports to State and Federal governments by due dates and submit monies with them when required.
FINANCIAL STEWARDSHIP TEAM
  • The Financial Ministry Assistant is to be a part of the financial stewardship team along with the Financial Secretary, Church Treasurer, Church Administrator, and elder representative(s) to help facilitate healthy communication among leadership teams and to help foster good financial stewardship of church resources.